Write a pre-trip checklist email for travel clients

Turn a booked trip into a clear pre-departure email and checklist for your client, which sends them to official sources for entry and health rules instead of stating them.

Works in Claude, ChatGPT, Gemini, Copilot.

The prompt

Everything else on this page is free to read. The prompt itself is included with every Dapols plan.

This prompt is included with every Dapols plan

Any plan, the one-time setup or the monthly subscription, unlocks “Write a pre-trip checklist email for travel clients” and every other prompt in the library.

What this prompt produces:

A warm pre-departure email with a subject line
A four-part checklist from documents to on-trip steps
Entry and health rules sent to the official source, never stated
An advisor-check list before sending

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Check before you use it

Check every booked item and date against your confirmations, and confirm the official source link is right for each traveller's nationality. Leave booking references, passport numbers and dates of birth out of the AI tool.

When not to use AI for this

Specific visa, entry, vaccination or passport-validity requirements must be read from the official government source for the traveller's nationality, never written by AI.

Questions

What should a travel agent send clients before a trip?

A clear checklist: documents and where to check entry requirements, what to confirm before leaving, the order of bookings, and who to call if something changes.

Can AI tell my clients what visa they need?

It should not. Requirements change and depend on nationality, so point clients to the official government travel advice site and confirm it yourself.

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The full AI plan for travel agents

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