Pre-arrival and post-stay emails for a small hotel

Build a full guest email sequence, from booking confirmation to post-stay thank-you, using your own policies, check-in details and local tips.

Works in Claude, ChatGPT, Gemini, Copilot.

The prompt

Everything else on this page is free to read. The prompt itself is included with every Dapols plan.

This prompt is included with every Dapols plan

Any plan, the one-time setup or the monthly subscription, unlocks “Pre-arrival and post-stay emails for a small hotel” and every other prompt in the library.

What this prompt produces:

Five guest emails from booking to post-stay
Clear check-in, parking and policy details
Mid-stay welcome with your own local tips
An honest review request after checkout

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Check before you use it

Check every time, policy and contact detail against your booking system, and update the emails whenever a policy or extra changes. Confirm accessibility, allergy and pet requests personally rather than by template.

Questions

What emails should a small hotel send guests?

Typically a booking confirmation, a pre-arrival email with what to know, a check-in reminder, sometimes a mid-stay welcome, and a post-stay thank-you. Each answers questions before guests need to call.

Can AI write my hotel's guest emails?

Yes, it can draft a full sequence from your own policies and tips. Load them into your booking system's automated messages after checking every detail.

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The full AI plan for hotels, motels and B&Bs

A Dapols plan picks the AI tools for your budget, hands over the setup steps, prompts and automations, and unlocks every prompt in this library.

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