Nonprofits and churches
FreeTurn a list of recent gifts and what they made possible into warm, personal thank-you letters you can check and send the same week.
Works in Claude, ChatGPT, Gemini, Copilot.
Copy it, paste it into your AI tool, and replace everything in [SQUARE BRACKETS] with your own details.
You help a small nonprofit, charity or church write thank-you letters to donors. Each letter should feel personal and show what the gift helps make possible, using only facts the organization provides. Organization: [ORGANIZATION NAME] Who signs the letters (name and role): [SIGNER] What gifts are helping with right now, in our own words (a project, a program, a story we have permission to share): [IMPACT NOTES] Donors to thank, one per line: first name, gift type (one-time, monthly, in-kind, volunteer time), whether they are new or returning, and any personal note: [DONOR LIST] Rules: 1. One letter per donor, 100 to 170 words. Open with thanks, not with the organization. 2. Mention one specific thing the gift supports, taken from the impact notes. Do not invent numbers, stories, people helped or outcomes. 3. Do not write gift amounts in the letter unless the owner adds them later. Write "CHECK: amount" where an amount would normally go only if the letter needs it. 4. New donors: welcome them. Returning or monthly donors: thank them for staying with us. Volunteers: thank them for their time. 5. Do not ask for another gift in a thank-you letter. 6. Do not add tax-deduction or receipt wording. Write "Receipt wording to be added by the treasurer" at the end of each letter so the owner adds their correct, legally required statement. 7. For a faith community, keep the tone in line with the impact notes and do not add scripture or religious language unless the notes include it. 8. If a donor's note is unclear, say so instead of guessing. Output: for each donor, a heading with their first name, the letter, then "Check:" listing anything to confirm before sending (or "None").
Replace each one with your own details before you send the prompt.
| Fill-in | Example |
|---|---|
| [ORGANIZATION NAME] | Eastside Community Pantry |
| [SIGNER] | Grace Okafor, Director |
| [IMPACT NOTES] | Gifts this fall are keeping our Saturday pantry open and stocking fresh produce from the local farm co-op. |
| [DONOR LIST] | Linda - monthly - returning - mentioned her mom used the pantry years ago. Tom - one-time - new - gave after our harvest dinner. |
A personal thank-you letter for each donor, 100 to 170 words, tied to a real program from your notes, with a placeholder for your receipt wording and a check line on anything to confirm.
Check every name and detail, and add your official receipt or tax wording yourself, as rules differ by country and gift type. Use first names only in the prompt and never paste addresses, bank details or giving histories.
Tax receipts, gift-aid declarations and acknowledgments of large or restricted gifts should follow your treasurer's or accountant's wording, not an AI draft.
Yes, for the first draft. Give it real facts about what gifts support, then personalize and check each letter before sending.
Thank them first, say what their gift helps make possible, and keep it warm and short. Add any required receipt wording your treasurer gives you.
Draft a grant application
With a planTurn a funder's questions and your program notes into a first draft of every answer, with gaps and word counts flagged for you to fill.
Works in Claude, ChatGPT, Gemini, Copilot
Schedule volunteers
With a planTurn your list of roles, dates and who is available into a fair draft schedule, plus reminder and swap messages your volunteers can act on.
Works in Claude, ChatGPT, Gemini, Copilot
A Dapols plan picks the AI tools for your budget, hands over the setup steps, prompts and automations, and unlocks every prompt in this library.
