Write follow-up emails after a travel quote

Turn your notes from a planning conversation into a short, friendly follow-up sequence for a trip quote, with no invented urgency and no price claims beyond what the supplier quoted.

Works in Claude, ChatGPT, Gemini, Copilot.

The prompt

Everything else on this page is free to read. The prompt itself is included with every Dapols plan.

This prompt is included with every Dapols plan

Any plan, the one-time setup or the monthly subscription, unlocks “Write follow-up emails after a travel quote” and every other prompt in the library.

What this prompt produces:

A first follow-up that recaps why the trip fits the client
A shorter second email that offers to adjust the plan
A short text before the supplier's real expiry date
An advisor-check list before anything is sent

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Check before you use it

Check the trip details and expiry date against the supplier's quote before sending, and make sure texts follow your local consent rules for marketing messages. Do not paste the client's personal details or the full quote document into the AI tool.

When not to use AI for this

Changes to price, availability or booking terms must come from the supplier, and questions about what travel insurance covers belong in a conversation with a properly licensed person.

Questions

How should a travel agent follow up on a quote?

A couple of short, helpful messages that remind the client why the trip fits them and offer to talk usually work better than pressure. Stop when the client asks you to.

Is it okay to create urgency in travel follow-ups?

Only real deadlines, such as a supplier's stated hold or expiry date, should appear. Invented scarcity damages trust and can breach consumer protection rules.

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