Write vendor enquiry emails for an event

Get a clear enquiry email for each vendor you are shortlisting, asking for availability, what is included, terms and what they need from you, without sharing your client's budget.

Works in Claude, ChatGPT, Gemini, Copilot.

The prompt

Everything else on this page is free to read. The prompt itself is included with every Dapols plan.

This prompt is included with every Dapols plan

Any plan, the one-time setup or the monthly subscription, unlocks “Write vendor enquiry emails for an event” and every other prompt in the library.

What this prompt produces:

A tailored enquiry email for each vendor type
The questions that make replies easy to compare
A polite follow-up for vendors who go quiet
A checklist for comparing quotes side by side

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The summary, safety checks and questions on this page are free to read. A plan unlocks the full prompt with its fill-in guide.

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Check before you use it

Check each email describes the event accurately and asks for what you actually need. Only use the prices, terms and availability the vendors send back, and read every contract yourself before anything is signed.

When not to use AI for this

Negotiating terms, agreeing to a contract or paying a deposit is the planner's decision, made from the vendor's own documents.

Questions

What should I ask a wedding vendor before booking?

Availability on your date, what is included for your brief, the price, the deposit and payment schedule, cancellation terms and any venue or insurance requirements. Get the answers in writing from the vendor.

Can AI tell me what a vendor will charge?

No. An AI tool can guess, but the guess can be wrong. Prices, availability and packages should come only from the vendor's own reply or published material.

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The full AI plan for event and wedding planners

A Dapols plan picks the AI tools for your budget, hands over the setup steps, prompts and automations, and unlocks every prompt in this library.

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