Reply to tenant messages
FreeReply to tenant messages as a property manager
Paste in the tenant texts and emails that piled up and get calm, clear reply drafts, sorted so urgent repairs come first.
Works in Claude, ChatGPT, Gemini, Copilot
Property managers
With a planTurn maintenance requests into contractor work orders
Turn vague repair texts into clear work orders for your contractors, a tenant acknowledgment for each, and a list of questions to ask first.
Works in Claude, ChatGPT, Gemini, Copilot.
The prompt
Everything else on this page is free to read. The prompt itself is included with every Dapols plan.
This prompt is included with every Dapols plan
Any plan, the one-time setup or the monthly subscription, unlocks “Turn maintenance requests into contractor work orders” and every other prompt in the library.
What this prompt produces:
- A priority table with emergencies flagged at the top
- Clear contractor work orders from vague tenant texts
- A short acknowledgment for each tenant
- Questions to ask before you book anyone
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Not on a plan yet?
The summary, safety checks and questions on this page are free to read. A plan unlocks the full prompt with its fill-in guide.
See pricingWant to try one now? Use a free prompt.
Check before you use it
Confirm the priority of each job yourself, especially anything that could be a safety risk, and approve costs under your management agreement. Check the lease and local law on who pays before telling anyone a repair is or is not covered.
When not to use AI for this
A suspected gas leak, electrical hazard, flood or structural problem needs an immediate phone call to the right emergency service or licensed contractor, not a drafted work order.
Questions
Can ChatGPT help manage maintenance requests?
It can turn messy tenant messages into structured work orders and acknowledgments, which saves typing. It cannot inspect anything, so you still decide priority and approve the work.
Should AI decide which repairs are emergencies?
Use it as a first sort only. Any request that might involve gas, electricity, water damage or safety should be checked by you straight away.
More prompts for property managers
Write monthly owner reports
With a planWrite a monthly property owner report
Turn your month's rent roll, expenses and notes into a clear owner report and cover email, with gaps and odd numbers flagged for you.
Works in Claude, ChatGPT, Gemini, Copilot
The full AI plan for property managers
A Dapols plan picks the AI tools for your budget, hands over the setup steps, prompts and automations, and unlocks every prompt in this library.