An AI executive assistant that guards your calendar and your focus
Founders drown in coordination: scheduling, inbox triage, meeting notes, follow-ups, and the small admin that fills a day without moving the business. A great EA fixes this but is a senior salary. This stack covers the mechanical layer — taking notes and action items in every meeting, drafting email replies, organizing your inbox, and helping you plan the week — so you get hours back. Where it stops: it can't exercise real discretion about priorities, handle sensitive relationships, or make decisions on your behalf, and you'll want to review anything it drafts before it goes out. That honesty is below. Every tool price shown is live and re-verified three times a week, and the $29 template that ties the workflow together — meeting capture, email drafting, planning prompts — includes 30 days of those updates.
What it handles
- 3–5 hrs/wk
Capture meeting notes
Auto-record, transcribe, and extract action items from every call.
- 2–4 hrs/wk
Draft email replies
Turn a one-line intent into a polished reply you approve and send.
Triage your inbox
Surface what needs you and summarize the rest.
Plan your week
Help prioritize and time-block around what actually matters.
Chase follow-ups
Track open loops and remind you before they slip.
The stack behind it
The exact tools at the recommended budget, with live prices re-verified three times a week.
Turn your ideas into posts, emails, and lead magnets ($20).
$20/mo
Branded slides, worksheets, and social graphics — free to start.
$0/mo
Save from 16% with yearly billing; AI Pass add-on available on Pro/Business
Free AI notetaker for client and discovery calls.
$0/mo
90-day guarantee on paid plans; annual saves 25%+
Prices last verified: Jul 5, 2026
AI stack vs hiring — what you'd keep
Compare the yearly cost of a hire against the AI tool stack that does the repetitive work.
This stack includes usage-based pricing, so the exact monthly cost depends on volume — see the live prices below.
This compares cost only, and deliberately understates hiring (it excludes recruiting, onboarding, equipment, software, and management overhead). An AI stack does specific tasks with your oversight — it doesn't replace judgment, relationships, or accountability. The $29 template is a one-time cost added to year one.
Salary source: U.S. BLS OES, May 2023 (SOC 43-6011) · U.S. BLS Employer Costs for Employee Compensation
Get this template — $29What an AI executive assistant can't do
The honest limits. This is a tool with your oversight, not a person.
- Decide your priorities — it organizes, you choose.
- Handle sensitive or confidential relationships with real discretion.
- Make commitments or decisions on your behalf.
- Replace the trust and context of a long-term human EA.
- Be sent unreviewed on anything that matters.
Questions about an AI executive assistant
Will it join my meetings?+
The meeting tool in the stack records and transcribes calls, then extracts action items. You control which meetings it joins.
Is my data private?+
You choose tools with clear data policies, and the template flags privacy considerations. Sensitive workflows can use a local option where noted.
Can it send emails for me?+
It drafts; you approve. That keeps your voice and judgment on every message that leaves your name.
executive assistant
Take the free 2-minute quiz, or browse the ready-made templates.